MEETING AGENDA

Link to the PDF document: August 2024 SGC Agenda.pdf

Date: August 21, 2024

Time: 1:30

Location: TEAMS

SGC Members:

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-2023/24 Chair), Anatavia Benson (Parent-2023/24 Vice Chair),
Cicily Pearson (Teacher-2023/24 Parliamentarian-Budget and Finance Chair), Marcy Morantz (Parent)
 Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Kali Lewis (Teacher),
Zoey Morantz (Student), Sheel Chakraborty (Student), Ebony Betts
 

1:30 PM                   Call to Order                                                                                                                                                        Dr. Barton

1:31 PM                   Action Item: Approve Agenda                                                                                                                     Dr. Barton

1:33 PM                  Action Item: Approve May Minutes                                                                                                           Dr. Barton

1:35 PM                   Discussion Item: Member Introductions                                                                                              All Members        

1:37 PM                   Action Item: Choose Meeting Norms **                                                                                                All Members

1:39 PM                  Action Item: Elect New Officers (Chair, Vice Chair, Parliamentarian)                                    Dr. Barton

1:47 PM                  Action Items: Staff Standing Committees (Budget and Finance,
Outreach and Communication, Principal Selection)                                                                      Shanna Richardson

1:51 PM                  Discussion Item: Confirm Parent/Community and Student (HS only)
Superintendent Advisory Council Representative

1:54 PM                  Discussion Item: Determine Meeting Schedule for SY24-25)                                                       All Members

1:58 PM                  Discussion Item: Strategic Planning                                                                                                        Dr. Barton

2:05 PM                   Informational Item: Principal’s Update                                                                                                 Dr. Barton

A. Potential School Staffing Changes

B. Shifts in District Policy or School Practices

C. Calendar of Upcoming School Events

2:13 PM                   Discussion Item: Draft Next Meeting’s Agenda                                                                                 All Members

2:15 PM                  Action Item: Meeting Adjournment                                                                                                          New Chair

 

 

Notes and Reminders Below

 

Below are some tips and additional details about the items listed on the first page of this document.

* Setting the date, time, and location of your meeting: It is a great idea to set your meeting schedule for the entire fall semester (if not the entire year) at your first meeting.  Get this information posted at your school and on your SGC website and you will have already covered many requirements of the Open Records and Meetings Laws.  It is important that SGC meetings are scheduled outside of school hours so that staff members can attend if they would like to do so.  If your meetings will be held virtually, make sure to include a link so that members of the public are able to view the meeting on-line.

* Action items: All action items require a motion, a second and a vote (even seemingly simple things like the agenda and meeting minutes need to be voted on).  Remember that principals and student members are not voting members, so even if they are designated as an owner of an action item, the voting members of the council will be responsible for motioning, seconding and voting on the item.

* Discussion items: These are agenda items that solicit feedback from council members.  They do not require a vote.

* Informational items: It is common for councils to receive updates throughout the school year related to the day-to-day management of the school or district happenings.  Informational items are usually meant to keep the council up to date on important topics even if they do not fall under the purview of the council.  These items do not require a vote.

* Running the first meeting: Note that in this agenda the principal runs most of the meeting until the point at which officers are elected and the newly elected chair takes the lead.  This is a great practice as there will not technically be a standing chair at the beginning of the first meeting of the year.  (Note: if the previous chair is still sitting on the council, they are welcome to run the beginning of year meeting until a new chair is elected)

* Staffing your committees: Remember that all SGC members should be a part of at least one committee.  The Budget and Finance Committee and the Communications and Outreach Committee require a Chair (any voting SGC member), the principal, three voting SGC members and can have up to three additional SGC or external members.  Also, every school needs a Principal Selection Committee regardless of whether they believe that their principal position might become vacant.  This committee is comprised of the SGC Chair and three additional voting SGC members.

* Nominating a representative for the Superintendent’s Parent/Community Advisory Council: All schools are asked to select a representative to serve on the Superintendent’s Parent/Community Advisory Council.  This group meets monthly with the superintendent to provide feedback and receive updates on important issues affecting FCS schools and local communities.  Meeting dates/times/locations will be sent out to representatives prior to the first advisory council meeting.  If a representative is unable to attend a meeting, another member of the council can attend in their place.

* Drafting your next meeting agenda: It is a best practice to draft an agenda for your next meeting at the end of each meeting to help your council plan its upcoming work.  If unforeseen events require a council to modify the agenda, the council can simply edit the agenda and vote to approve the modified agenda at the beginning of the next council meeting.

**Suggested Meeting Norms: Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students

 

Summary of Action- August Meeting

Click here for PDF link: August Summary of Action.pdf

Date: August 21, 2024

Time: 9:00 am

Location: Teams 

SGC members	Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher- Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Chakraborty (Student)
Not in attendance	Nekeidra (Niki) Taylor (Community Member)
Action Items Approved	·       Approve agenda ·       Approve minutes ·       Choose Meeting Norms ·       Elect new officers and committee members
Discussion Items	·       Member introductions ·       Confirm Parent/Community and Student Superintendent Advisory Council Representative ·       Determine Meeting Schedule for SY 24-25 ·       Strategic Planning ·       Draft of Next Meeting’s Agenda
Information Items	·       Principal’s Update

FAVE SGC MINUTES

PDF Document with Images: FAVE SGC Meeting 8.21.24.pdf

Date: 08/21/2024

Time: 9:00 am

Facilitators:  Shanna Richardson and Dr. Taylor Barton

In Attendance

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-2023/24 Chair), Anatavia Benson (Parent-2023/24 Vice Chair), Cicily Pearson (Teacher-2023/24 Parliamentarian-Budget and Finance Chair), Marcy Morantz (Parent) ,Greta Reid-Taylor (Parent), , Kali Lewis (Teacher), Zoey Morantz (Student), Sheel Chakraborty (Student), Ebony Betts (Principal appointee), Gina Foster (Governance Facilitator, Zones 1-4)

Call to Order:

·       The meeting was called to order at 1:30 pm

Action Item: Approve Agenda

·       The agenda for the August meeting was read and approved

Action Item: Approve amy Meeting Minutes

·       The minutes from the May meeting were read and approved

Discussion Item: Member Introductions

·       Voting window- April 17th -24th

·       Cicily Pearson, Kali Lewis, and Shanna Richardson declared candidacy

Action Item: Choose Meeting Norms

·       Discussed, voted and approved the following norms:

o    Cameras on, mics off

o    Be respectful of time - start/end on time, stick to agenda, be concise

o    Honor and encourage diversity of thought

o    Seek input

Action Item: Elect New Officers

·       Shanna Richardson- Nominated and voted as Chair of FAVE SGC

·       Ebony Betts and Anatavia Benson- Nominated for Vice Chair of FAVE SGC. Ms. Betts voted as Vice Chair.

·       Cicily Pearson- Nominated and voted as Parliamentarian

Action Item: Staff Standing Committees (Budget & Finance, Outreach and Communication, & Principal Selection)

·       Bugdet and Finance: Shanna Richardson (chair) , Greta Taylor, Kali Lewis, Ebony Betts, Cicily Pearson, Marcy Morantz, Anatavia Benson

·       Outreach and Communication: Anatavia Benson (chair), Kali Lewis, Ebony Betts, Cicily Pearson, Marcy Morantz

·       Principal Selection Committee: Shanna Richardson, Anatavia Benson, Marcy Morantz, Ebony Betts

Discussion Item: Confirm Parent/Community and Student Superintendent Advisory Council Representative

·       Parent Representative: Anatavia Benson and Marcy Morantz

·       Student Representative: Zoey Morantz

Discussion Item: Determine Meeting Schedule for SY 24-25

·       2nd Wednesday of each month at 1:30 pm

Discussion Item: Strategic Planning

·       Strategic Plan/Goals ongoing discussion

·       No graphic at this time, however, we will discuss in detail for September 11th meeting

·       Each school will choose 6 metrics

·       November 1, 2024- Strategic Plan due

 

Information Item: Principal's Update

·       Potential School Staffing Changes: 80 students more than projected. Currently not losing any teachers

·       Shifts in District Policy or School Practices

·       Calendar of Upcoming School Events: Owl Express on every Friday to provide communication of dates

 

Discussion Item: Draft of Next Meeting’s Agenda

·       Results of the Survey from the spring

·       Strategic Planning

·       Will be updated based upon guidance from Ms. Foster

·       Cross-Council Meeting

Meeting Adjournment

·       Meeting adjourned at 2:39 pm

MEETING AGENDA

Click here for PDF link w/ images: September 2024 SGC Agenda.pdf

Date: September 11, 2024

Time: 1:30

Location: TEAMS

SGC Members:

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher-Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Chakraborty (Student)

Norms:     Cameras on/Mics off,   Be respectful of time,  Honor and encourage diversity of thoughts

 

              Committee Meeting Times (choices) LINK

1:30 PM              Call to Order                                                                                                                       Shanna Richardson

1:31 PM              Action Item: Approve Agenda                                                                                         Shanna Richardson

1:34 PM              Action Item: Approve August Minutes                                                                          Cicily Pearson

1:38 PM              Action Item: Finalize/Verify Council Staffing*                                                            Shanna Richardson

1:43 PM              Discussion Item: SGC Council Development Opportunities                               Shanna Richardson
(Officer Training and Cross Council) ** LINK

1:46 PM              Discussion Item: Review 2024 Council Self-Assessment and Create                      All Members
Initiatives*** LINK

1:56 PM              Informational Item: Principal’s Update                                                                        Dr. Barton

2:00 PM              Informational Item: Strategic Planning****                                                                Dr. Barton
See page 2 for more detailed information                                                                                                             

2:10 PM              Informational Item: Grant Writing                                                                                  Anatavia Benson

2:17 PM               Calendar of Upcoming School Events                                                                         Ebony Betts

2:20 PM              Action Item:  Request for Funds*****                                                                           Shanna Richardson

2: 30 PM             Discussion Item: Draft Next Meeting’s Agenda                                                         All Members    

2:35 PM               Action Item: Meeting Adjournment                                                                              Shanna Richardson

 

 

 

 

Notes and Reminders

*Council Staffing:
Chair – Shanna Richardson, Vice Chair – Ebony Betts, Parliamentarian – Cicily Pearson
 

Budget & Finance Committee
Shanna Richardson (chair) , Greta Taylor, Kali Lewis, Ebony Betts, Cicily Pearson, Marcy Morantz, Anatavia Benson, Zoey

Communication & Outreach:
Anatavia Benson (chair), Kali Lewis, Ebony Betts, Cicily Pearson, Marcy Morantz, Zoey

Principal Selection Committee:
Shanna Richardson, Anatavia Benson, Marcy Morantz, Ebony Betts

Parent/Community and Student Superintendent Advisory Council Representative:
Parent Representative: Anatavia Benson and Marcy Morantz

Student Representative: Zoey Morantz

Zoey Morantz  and Sheel Chakraborty – What committee/s would you like to participate in?

Cross Council Representatives: (description below **)
We need two volunteers.

Superintendents Advisory Council Meetings (Calendar)
Who volunteered?

__________________________________________________________________________________________________

** SGC Council Development Opportunities:

Reminder that all new members must complete New Member Onboarding and council officers are expected to attend Officer Training. See the Training Sessions tab of the Charter System website for more information.

Officer Training (Required for All Council Officers)

Our Chairs, Vice-Chairs and Parliamentarians serve as leaders on their councils and liaisons within their communities. This training will offer our officers the opportunity to learn from the Governance Team and each other about council responsibilities and tactics for focusing the work of their teams on the strategic vision of their school. · Fall 2024 Officer Training Sign-Up

Cross Council Opportunities

The Governance Team is excited to share with you that we will be hosting a series of Cross Council meetings meant to support SGCs with the task of aligning their work for the school year to the strategic goals and initiatives of their specific school as well as those of the district. These sessions will offer members the opportunity to work and hear from councils around the district and engage in discussions with the Governance & Flexibility Team. The meetings will take place in-person at the dates/times/locations below. We encourage all SGCs to select up to two members to attend one of the sessions and register to attend using the links below. Note, each session will cover similar content, so your team does not need to register for multiple sessions. · Fall 2024 Cross Council Sign-Up
_________________________________________________________________________________________

*** SY24-25 Council Initiatives: Begin discussions to determine the focus of the council’s upcoming work. Lean on your school’s Semester Action Plan to ensure the work of the council is aligned with the goals and initiatives being targeted by the school leaders. Task the council with prioritizing 1 – 2 initiatives the SGC could lead or support throughout the year.
_________________________________________________________________________________________

****Strategic Planning (September)

As we embark on the second month of the 2024-2025 school year, we encourage your continued dedication to the development and implementation of your school’s Strategic Action Plan. Your vital role in shaping the future of your school community cannot be overstated.

To ensure timely submission and alignment with district goals, please note the following critical dates and resources:

· Strategic Action Plan Submission Deadline: November 1, 2024

· SGC Approval Requirement: A majority vote of the SGC is necessary before plan submission. · Supporting Resources: A wealth of tools and templates are available on the Charter System Resources website to assist in the planning process.

To maximize the impact of your council’s involvement, we recommend the following discussion points for your September meeting:

· Deep Dive into the Strategic Action Plan Form: A thorough understanding of the online form is essential for effective plan development.

· Metric Selection: Identify the key performance indicator that will measure progress towards each Strategic Plan Goal.

· High-Level Action Identification: Determine the overarching steps necessary to achieve the selected metrics.

Your engagement in the strategic planning process is instrumental to the success of your school. We look forward to supporting your efforts and celebrating your accomplishments.

Budget Date approved	Category	Approved Expense	Available Funds
	Starting Balance		$46,391.00
8/27/2024	DLAC	$26,000	$20,391.00
8/27/2024	Fall & Spring Family Game Night	$5,000.00	$15,391
8/27/2024	PBIS store and postage	$1,000.00	$14,391.00

 

Charter dollar spending matrix LINK

*****Reading books requested by Sarah Smith (Middle School Reading Teacher)

Field trip money:
Ebony Betts has requested $3,000.00 for field trips for each schoolhouse. This would be a total of $9,000.00
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Summary of Action- September Meeting

PDF File: September Summary of Action.pdf

Date: September 11, 2024

Time: 1:30

Location: Teams

SGC members	Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher- Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Chakraborty (Student)
Not in attendance	Sheel Chakraborty (Student), Nekeidra (Niki) Taylor (Community Member)
Action Items Approved	·       Approve agenda ·       Approve minutes ·       Finalize verify council staffing ·       Request for Funds for MS reading books
Discussion Items	·       SGC Council Development Opportunities ·       Review 2024 Council Self-Assessment and Create Initiatives ·       Draft Next Meetings Agenda
Information Items	·       Principal’s Update ·       Strategic Plan ·       Grant Writing ·       Calendar of Upcoming School Events

 

October Agenda

Click here for the PDF link: October 9, 2024 SGC Agenda.pdf

Date: October 9, 2024

Time: 1:30

Location: TEAMS

SGC Members:

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher-Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Chakraborty (Student)

Norms:     Cameras on - Mics off -  Be respectful of time - Honor and encourage diversity of thoughts

 

1:30 PM                Call to Order                                                                                              Shanna Richardson

1:31 PM                Action Item: Approve October Agenda                                               Shanna Richardson

1:34 PM               Action Item: Approve September Minutes  LINK                              Cicily Pearson                                                           

1:38 PM                 Informational Item: Principal’s Update & Strategic Plan                Dr. Barton

1:46PM                  Action Item: Vote on Strategic Plan*                                                   Dr. Barton

1:56 PM                Discussion Item: SY24-25 Council Initiatives* *                              All Members                                 

2:06 PM                Informational Item: Review SGC Website for Compliance**          Shanna Richardson     

 

2:10 PM                Action Item:  Request for Funds*****  

                                       Preview of Budget LINK                                                                       Shanna Richardson

                  National Honor Society                                                                                  Zoey Morantz
                  Elementary Field trip                                                                                       Ebony Betts
                  PBIS: postage/rewards                                                                                   Kali Lewis
                   Oakland Cemetery Field trip                                                                         Shanna Richardson
                    Ken Williams Speaker                                                                                     Dr. Barton

2: 25 PM               Discussion Item: Draft Next Meeting’s Agenda                                All Members    

2:35 PM                  Action Item: Meeting Adjournment                                                     Shanna Richardson

 

 

 

*Strategic Planning (October)

As we embark on the second month of the 2024-2025 school year, we encourage your continued dedication to the development and implementation of your school’s Strategic Action Plan. Your vital role in shaping the future of your school community cannot be overstated.

To ensure timely submission and alignment with district goals, please note the following critical dates and resources:

· Strategic Action Plan Submission Deadline: November 1, 2024

· SGC Approval Requirement: A majority vote of the SGC is necessary before plan submission. · Supporting Resources: A wealth of tools and templates are available on the Charter System Resources website to assist in the planning process.

To ensure your school's Strategic Action Plan is effective, we recommend discussing the following at your October meeting:

· Finalize Progress Monitoring Metrics and Timelines: Determine how you will track progress towards your goals.

· Vote to Approve the Strategic Action Plan: Ensure your plan aligns with your school's vision and mission.

· Submit the Strategic Action Plan to the Zone Superintendent: Seek feedback and approval from district leadership.

· Discuss SGC Involvement in Specific Initiatives: Determine how your council can actively contribute to implementing your plan.

Your engagement in the strategic planning process is crucial to the success of your school. By working together, we can create a vibrant and supportive learning community for all students.

 

** SY24-25 Council Initiatives: Begin discussions to determine the focus of the council’s upcoming work. Lean on your school’s Strategic Plan to ensure the work of the council is aligned with the goals and initiatives being targeted by the school leaders. Task the council with prioritizing 1 – 2 initiatives the SGC could lead or support throughout the year.

**SGC Website Audits

Each school year, the Governance & Flexibility Team periodically performs website audits to ensure all School Governance Councils throughout the district are in compliance with Georgia Open Records and Meetings laws. These audits require councils to post information related, but not limited to the following:

· Date, Time, Place/Access Instructions for all Meetings

· Council Documentation (Minutes, Agendas, Summaries of Action)

· Council Roster, Term-End Dates, FCS E-mail Addresses

· Officer and Committee Information

The Governance & Flexibility Team will be completing website audits for all schools at the end of the month. For a list of SGC website requirements, please review the SGC Website Audit Form.

 

 

Nov13Agenda.pdf