MEETING AGENDA

Link to the PDF document: August 2024 SGC Agenda.pdf

Date: August 21, 2024

Time: 1:30

Location: TEAMS

SGC Members:

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-2023/24 Chair), Anatavia Benson (Parent-2023/24 Vice Chair),
Cicily Pearson (Teacher-2023/24 Parliamentarian-Budget and Finance Chair), Marcy Morantz (Parent)
 Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Kali Lewis (Teacher),
Zoey Morantz (Student), Sheel Chakraborty (Student), Ebony Betts
 

1:30 PM                   Call to Order                                                                                                                                                        Dr. Barton

1:31 PM                   Action Item: Approve Agenda                                                                                                                     Dr. Barton

1:33 PM                  Action Item: Approve May Minutes                                                                                                           Dr. Barton

1:35 PM                   Discussion Item: Member Introductions                                                                                              All Members        

1:37 PM                   Action Item: Choose Meeting Norms **                                                                                                All Members

1:39 PM                  Action Item: Elect New Officers (Chair, Vice Chair, Parliamentarian)                                    Dr. Barton

1:47 PM                  Action Items: Staff Standing Committees (Budget and Finance,
Outreach and Communication, Principal Selection)                                                                      Shanna Richardson

1:51 PM                  Discussion Item: Confirm Parent/Community and Student (HS only)
Superintendent Advisory Council Representative

1:54 PM                  Discussion Item: Determine Meeting Schedule for SY24-25)                                                       All Members

1:58 PM                  Discussion Item: Strategic Planning                                                                                                        Dr. Barton

2:05 PM                   Informational Item: Principal’s Update                                                                                                 Dr. Barton

A. Potential School Staffing Changes

B. Shifts in District Policy or School Practices

C. Calendar of Upcoming School Events

2:13 PM                   Discussion Item: Draft Next Meeting’s Agenda                                                                                 All Members

2:15 PM                  Action Item: Meeting Adjournment                                                                                                          New Chair

 

 

Notes and Reminders Below

 

Below are some tips and additional details about the items listed on the first page of this document.

* Setting the date, time, and location of your meeting: It is a great idea to set your meeting schedule for the entire fall semester (if not the entire year) at your first meeting.  Get this information posted at your school and on your SGC website and you will have already covered many requirements of the Open Records and Meetings Laws.  It is important that SGC meetings are scheduled outside of school hours so that staff members can attend if they would like to do so.  If your meetings will be held virtually, make sure to include a link so that members of the public are able to view the meeting on-line.

* Action items: All action items require a motion, a second and a vote (even seemingly simple things like the agenda and meeting minutes need to be voted on).  Remember that principals and student members are not voting members, so even if they are designated as an owner of an action item, the voting members of the council will be responsible for motioning, seconding and voting on the item.

* Discussion items: These are agenda items that solicit feedback from council members.  They do not require a vote.

* Informational items: It is common for councils to receive updates throughout the school year related to the day-to-day management of the school or district happenings.  Informational items are usually meant to keep the council up to date on important topics even if they do not fall under the purview of the council.  These items do not require a vote.

* Running the first meeting: Note that in this agenda the principal runs most of the meeting until the point at which officers are elected and the newly elected chair takes the lead.  This is a great practice as there will not technically be a standing chair at the beginning of the first meeting of the year.  (Note: if the previous chair is still sitting on the council, they are welcome to run the beginning of year meeting until a new chair is elected)

* Staffing your committees: Remember that all SGC members should be a part of at least one committee.  The Budget and Finance Committee and the Communications and Outreach Committee require a Chair (any voting SGC member), the principal, three voting SGC members and can have up to three additional SGC or external members.  Also, every school needs a Principal Selection Committee regardless of whether they believe that their principal position might become vacant.  This committee is comprised of the SGC Chair and three additional voting SGC members.

* Nominating a representative for the Superintendent’s Parent/Community Advisory Council: All schools are asked to select a representative to serve on the Superintendent’s Parent/Community Advisory Council.  This group meets monthly with the superintendent to provide feedback and receive updates on important issues affecting FCS schools and local communities.  Meeting dates/times/locations will be sent out to representatives prior to the first advisory council meeting.  If a representative is unable to attend a meeting, another member of the council can attend in their place.

* Drafting your next meeting agenda: It is a best practice to draft an agenda for your next meeting at the end of each meeting to help your council plan its upcoming work.  If unforeseen events require a council to modify the agenda, the council can simply edit the agenda and vote to approve the modified agenda at the beginning of the next council meeting.

**Suggested Meeting Norms: Silence Phones, Be Respectful of Others’ Opinions, Work for the good of all Students

 

Summary of Action- August Meeting

Click here for PDF link: August Summary of Action.pdf

Date: August 21, 2024

Time: 9:00 am

Location: Teams 

SGC members	Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher- Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Chakraborty (Student)
Not in attendance	Nekeidra (Niki) Taylor (Community Member)
Action Items Approved	·       Approve agenda ·       Approve minutes ·       Choose Meeting Norms ·       Elect new officers and committee members
Discussion Items	·       Member introductions ·       Confirm Parent/Community and Student Superintendent Advisory Council Representative ·       Determine Meeting Schedule for SY 24-25 ·       Strategic Planning ·       Draft of Next Meeting’s Agenda
Information Items	·       Principal’s Update

FAVE SGC MINUTES

PDF Document with Images: FAVE SGC Meeting 8.21.24.pdf

Date: 08/21/2024

Time: 9:00 am

Facilitators:  Shanna Richardson and Dr. Taylor Barton

In Attendance

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-2023/24 Chair), Anatavia Benson (Parent-2023/24 Vice Chair), Cicily Pearson (Teacher-2023/24 Parliamentarian-Budget and Finance Chair), Marcy Morantz (Parent) ,Greta Reid-Taylor (Parent), , Kali Lewis (Teacher), Zoey Morantz (Student), Sheel Chakraborty (Student), Ebony Betts (Principal appointee), Gina Foster (Governance Facilitator, Zones 1-4)

Call to Order:

·       The meeting was called to order at 1:30 pm

Action Item: Approve Agenda

·       The agenda for the August meeting was read and approved

Action Item: Approve amy Meeting Minutes

·       The minutes from the May meeting were read and approved

Discussion Item: Member Introductions

·       Voting window- April 17th -24th

·       Cicily Pearson, Kali Lewis, and Shanna Richardson declared candidacy

Action Item: Choose Meeting Norms

·       Discussed, voted and approved the following norms:

o    Cameras on, mics off

o    Be respectful of time - start/end on time, stick to agenda, be concise

o    Honor and encourage diversity of thought

o    Seek input

Action Item: Elect New Officers

·       Shanna Richardson- Nominated and voted as Chair of FAVE SGC

·       Ebony Betts and Anatavia Benson- Nominated for Vice Chair of FAVE SGC. Ms. Betts voted as Vice Chair.

·       Cicily Pearson- Nominated and voted as Parliamentarian

Action Item: Staff Standing Committees (Budget & Finance, Outreach and Communication, & Principal Selection)

·       Bugdet and Finance: Shanna Richardson (chair) , Greta Taylor, Kali Lewis, Ebony Betts, Cicily Pearson, Marcy Morantz, Anatavia Benson

·       Outreach and Communication: Anatavia Benson (chair), Kali Lewis, Ebony Betts, Cicily Pearson, Marcy Morantz

·       Principal Selection Committee: Shanna Richardson, Anatavia Benson, Marcy Morantz, Ebony Betts

Discussion Item: Confirm Parent/Community and Student Superintendent Advisory Council Representative

·       Parent Representative: Anatavia Benson and Marcy Morantz

·       Student Representative: Zoey Morantz

Discussion Item: Determine Meeting Schedule for SY 24-25

·       2nd Wednesday of each month at 1:30 pm

Discussion Item: Strategic Planning

·       Strategic Plan/Goals ongoing discussion

·       No graphic at this time, however, we will discuss in detail for September 11th meeting

·       Each school will choose 6 metrics

·       November 1, 2024- Strategic Plan due

 

Information Item: Principal's Update

·       Potential School Staffing Changes: 80 students more than projected. Currently not losing any teachers

·       Shifts in District Policy or School Practices

·       Calendar of Upcoming School Events: Owl Express on every Friday to provide communication of dates

 

Discussion Item: Draft of Next Meeting’s Agenda

·       Results of the Survey from the spring

·       Strategic Planning

·       Will be updated based upon guidance from Ms. Foster

·       Cross-Council Meeting

Meeting Adjournment

·       Meeting adjourned at 2:39 pm

MEETING AGENDA

Click here for PDF link w/ images: September 2024 SGC Agenda.pdf

Date: September 11, 2024

Time: 1:30

Location: TEAMS

SGC Members:

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher-Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Chakraborty (Student)

Norms:     Cameras on/Mics off,   Be respectful of time,  Honor and encourage diversity of thoughts

 

              Committee Meeting Times (choices) LINK

1:30 PM              Call to Order                                                                                                                       Shanna Richardson

1:31 PM              Action Item: Approve Agenda                                                                                         Shanna Richardson

1:34 PM              Action Item: Approve August Minutes                                                                          Cicily Pearson

1:38 PM              Action Item: Finalize/Verify Council Staffing*                                                            Shanna Richardson

1:43 PM              Discussion Item: SGC Council Development Opportunities                               Shanna Richardson
(Officer Training and Cross Council) ** LINK

1:46 PM              Discussion Item: Review 2024 Council Self-Assessment and Create                      All Members
Initiatives*** LINK

1:56 PM              Informational Item: Principal’s Update                                                                        Dr. Barton

2:00 PM              Informational Item: Strategic Planning****                                                                Dr. Barton
See page 2 for more detailed information                                                                                                             

2:10 PM              Informational Item: Grant Writing                                                                                  Anatavia Benson

2:17 PM               Calendar of Upcoming School Events                                                                         Ebony Betts

2:20 PM              Action Item:  Request for Funds*****                                                                           Shanna Richardson

2: 30 PM             Discussion Item: Draft Next Meeting’s Agenda                                                         All Members    

2:35 PM               Action Item: Meeting Adjournment                                                                              Shanna Richardson

 

 

 

 

Notes and Reminders

*Council Staffing:
Chair – Shanna Richardson, Vice Chair – Ebony Betts, Parliamentarian – Cicily Pearson
 

Budget & Finance Committee
Shanna Richardson (chair) , Greta Taylor, Kali Lewis, Ebony Betts, Cicily Pearson, Marcy Morantz, Anatavia Benson, Zoey

Communication & Outreach:
Anatavia Benson (chair), Kali Lewis, Ebony Betts, Cicily Pearson, Marcy Morantz, Zoey

Principal Selection Committee:
Shanna Richardson, Anatavia Benson, Marcy Morantz, Ebony Betts

Parent/Community and Student Superintendent Advisory Council Representative:
Parent Representative: Anatavia Benson and Marcy Morantz

Student Representative: Zoey Morantz

Zoey Morantz  and Sheel Chakraborty – What committee/s would you like to participate in?

Cross Council Representatives: (description below **)
We need two volunteers.

Superintendents Advisory Council Meetings (Calendar)
Who volunteered?

__________________________________________________________________________________________________

** SGC Council Development Opportunities:

Reminder that all new members must complete New Member Onboarding and council officers are expected to attend Officer Training. See the Training Sessions tab of the Charter System website for more information.

Officer Training (Required for All Council Officers)

Our Chairs, Vice-Chairs and Parliamentarians serve as leaders on their councils and liaisons within their communities. This training will offer our officers the opportunity to learn from the Governance Team and each other about council responsibilities and tactics for focusing the work of their teams on the strategic vision of their school. · Fall 2024 Officer Training Sign-Up

Cross Council Opportunities

The Governance Team is excited to share with you that we will be hosting a series of Cross Council meetings meant to support SGCs with the task of aligning their work for the school year to the strategic goals and initiatives of their specific school as well as those of the district. These sessions will offer members the opportunity to work and hear from councils around the district and engage in discussions with the Governance & Flexibility Team. The meetings will take place in-person at the dates/times/locations below. We encourage all SGCs to select up to two members to attend one of the sessions and register to attend using the links below. Note, each session will cover similar content, so your team does not need to register for multiple sessions. · Fall 2024 Cross Council Sign-Up
_________________________________________________________________________________________

*** SY24-25 Council Initiatives: Begin discussions to determine the focus of the council’s upcoming work. Lean on your school’s Semester Action Plan to ensure the work of the council is aligned with the goals and initiatives being targeted by the school leaders. Task the council with prioritizing 1 – 2 initiatives the SGC could lead or support throughout the year.
_________________________________________________________________________________________

****Strategic Planning (September)

As we embark on the second month of the 2024-2025 school year, we encourage your continued dedication to the development and implementation of your school’s Strategic Action Plan. Your vital role in shaping the future of your school community cannot be overstated.

To ensure timely submission and alignment with district goals, please note the following critical dates and resources:

· Strategic Action Plan Submission Deadline: November 1, 2024

· SGC Approval Requirement: A majority vote of the SGC is necessary before plan submission. · Supporting Resources: A wealth of tools and templates are available on the Charter System Resources website to assist in the planning process.

To maximize the impact of your council’s involvement, we recommend the following discussion points for your September meeting:

· Deep Dive into the Strategic Action Plan Form: A thorough understanding of the online form is essential for effective plan development.

· Metric Selection: Identify the key performance indicator that will measure progress towards each Strategic Plan Goal.

· High-Level Action Identification: Determine the overarching steps necessary to achieve the selected metrics.

Your engagement in the strategic planning process is instrumental to the success of your school. We look forward to supporting your efforts and celebrating your accomplishments.

Budget Date approved	Category	Approved Expense	Available Funds
	Starting Balance		$46,391.00
8/27/2024	DLAC	$26,000	$20,391.00
8/27/2024	Fall & Spring Family Game Night	$5,000.00	$15,391
8/27/2024	PBIS store and postage	$1,000.00	$14,391.00

 

Charter dollar spending matrix LINK

*****Reading books requested by Sarah Smith (Middle School Reading Teacher)

Field trip money:
Ebony Betts has requested $3,000.00 for field trips for each schoolhouse. This would be a total of $9,000.00
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Summary of Action- September Meeting

PDF File: September Summary of Action.pdf

Date: September 11, 2024

Time: 1:30

Location: Teams

SGC members	Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher- Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Chakraborty (Student)
Not in attendance	Sheel Chakraborty (Student), Nekeidra (Niki) Taylor (Community Member)
Action Items Approved	·       Approve agenda ·       Approve minutes ·       Finalize verify council staffing ·       Request for Funds for MS reading books
Discussion Items	·       SGC Council Development Opportunities ·       Review 2024 Council Self-Assessment and Create Initiatives ·       Draft Next Meetings Agenda
Information Items	·       Principal’s Update ·       Strategic Plan ·       Grant Writing ·       Calendar of Upcoming School Events

 

MEETING MINUTES

PDF Document with Images: FAVE SCG Meeting Minutes_09.11.2024

 Date: September 11, 2024
Time: 1:30
Location: TEAMS

SGC Members:

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher-Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Chakraborty (Student)

Norms:      Cameras on/Mics off, Be respectful of time, Honor and encourage diversity of thoughts

Item	Responsible Member(s)	Notes
Call to Order	Shanna Richardson	Meeting called to order at 1:32
Action Item: Approve Agenda	Shanna Richardson	Meeting agenda approved
Action Item: Approve August Minutes	Cicily Pearson	August meeting minutes approved
Action Item: Finalize/Verify Council Staffing	Shanna Richardson	Council Staffing: Chair –Shanna Richardson, Vice Chair – Ebony Betts, Parliamentarian – Cicily Pearson Communication & Outreach: Anatavia Benson (chair), Kali Lewis, Ebony Betts, Cicily Pearson, Marcy Morantz Principal Selection Committee: Shanna Richardson, Anatavia Benson, Marcy Morantz, Ebony Betts   Parent/Community and Student Superintendent Advisory Council Parent Representatives: Anatavia Benson, Marcy Morantz, Greta Taylor Student Representatives: Zoey Morantz Cross Council Representatives: Kali Lewis and Shanna Richardson (Greta Taylor-alternative)
Discussion Item: SGC Council Development Opportunities	Shanna Richardson	Link provided for access to various SGC training sessions: ·         New Member Onboarding ·         Committee Training ·         Value added Flexibility Training ·         Officer Training ·         Strategic Budgeting ·         Cross Council Opportunities

 

Discussion Item: Review 2024 Council Self- Assessment and Create Initiatives	All Members	Reviewed 2024 Council Self-Assessment ·         Add meeting links and other important SGC info to our Owl Express Newsletter ·         Items that ranked below a 5 will be placed on a document and sent out by Shanna to discuss at a later date
Informational Item: Principal’s Update	Dr. Barton	26 staff members requested to go for a total $19, 575
Informational Item: Strategic Plan	Dr. Barton	Strategic Plan Metrics ·         Enhance Performance for all students: Graduation rate ·         Prioritize safety and operational efficiency: Office referrals ·         Ensure impactful programming: Special Education Math ·         Strengthen work force engagement: Employee satisfaction ·         Utilize fiscal resources effectively: Charter Dollar Expenditures ·         Deepen community connections: Student attendance Develop High Level Actions Ensure impactful programming Strengthen work force

		Utilize fiscal resources effectively Deepen Community Connections
Informational Item: Grant Writing	Anatavia Benson	Absent from this meeting. Will discuss at another date
Informational	Ebony Betts	October 23rd- Trunk or Treat at SWING
Item:		November 19th – Publix Literacy Night
Calendar of
Upcoming
School Events
Action Item: Request for Funds	Shanna Richardson	·         Voted and approved -Request for $150.91 for reading books for Middle School Reading Students..   ·         Request for $9,000 ($3,000 per school house) for field trips. It was decided that we would hold this discussion until the next SGC meeting for the purpose of meeting with each schoolhouse to field trips
Discussion Item: Draft Next Meetings Agenda	All Members	·         Strategic Plan ·         Field Trip Funds Request ·         Grant Writing ·         NHS Funds Request ·         Prom Discussion
Action Item: Meeting Adjournment	Shanna Richardson	·         Meeting adjourned at 2:33

October Agenda

Click here for the PDF link: October 9, 2024 SGC Agenda.pdf

Date: October 9, 2024

Time: 1:30

Location: TEAMS

SGC Members:

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher-Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Chakraborty (Student)

Norms:     Cameras on - Mics off -  Be respectful of time - Honor and encourage diversity of thoughts

 

1:30 PM                Call to Order                                                                                              Shanna Richardson

1:31 PM                Action Item: Approve October Agenda                                               Shanna Richardson

1:34 PM               Action Item: Approve September Minutes  LINK                              Cicily Pearson                                                           

1:38 PM                 Informational Item: Principal’s Update & Strategic Plan                Dr. Barton

1:46PM                  Action Item: Vote on Strategic Plan*                                                   Dr. Barton

1:56 PM                Discussion Item: SY24-25 Council Initiatives* *                              All Members                                 

2:06 PM                Informational Item: Review SGC Website for Compliance**          Shanna Richardson     

 

2:10 PM                Action Item:  Request for Funds*****  

                                       Preview of Budget LINK                                                                       Shanna Richardson

                  National Honor Society                                                                                  Zoey Morantz
                  Elementary Field trip                                                                                       Ebony Betts
                  PBIS: postage/rewards                                                                                   Kali Lewis
                   Oakland Cemetery Field trip                                                                         Shanna Richardson
                    Ken Williams Speaker                                                                                     Dr. Barton

2: 25 PM               Discussion Item: Draft Next Meeting’s Agenda                                All Members    

2:35 PM                  Action Item: Meeting Adjournment                                                     Shanna Richardson

 

 

 

*Strategic Planning (October)

As we embark on the second month of the 2024-2025 school year, we encourage your continued dedication to the development and implementation of your school’s Strategic Action Plan. Your vital role in shaping the future of your school community cannot be overstated.

To ensure timely submission and alignment with district goals, please note the following critical dates and resources:

· Strategic Action Plan Submission Deadline: November 1, 2024

· SGC Approval Requirement: A majority vote of the SGC is necessary before plan submission. · Supporting Resources: A wealth of tools and templates are available on the Charter System Resources website to assist in the planning process.

To ensure your school's Strategic Action Plan is effective, we recommend discussing the following at your October meeting:

· Finalize Progress Monitoring Metrics and Timelines: Determine how you will track progress towards your goals.

· Vote to Approve the Strategic Action Plan: Ensure your plan aligns with your school's vision and mission.

· Submit the Strategic Action Plan to the Zone Superintendent: Seek feedback and approval from district leadership.

· Discuss SGC Involvement in Specific Initiatives: Determine how your council can actively contribute to implementing your plan.

Your engagement in the strategic planning process is crucial to the success of your school. By working together, we can create a vibrant and supportive learning community for all students.

 

** SY24-25 Council Initiatives: Begin discussions to determine the focus of the council’s upcoming work. Lean on your school’s Strategic Plan to ensure the work of the council is aligned with the goals and initiatives being targeted by the school leaders. Task the council with prioritizing 1 – 2 initiatives the SGC could lead or support throughout the year.

**SGC Website Audits

Each school year, the Governance & Flexibility Team periodically performs website audits to ensure all School Governance Councils throughout the district are in compliance with Georgia Open Records and Meetings laws. These audits require councils to post information related, but not limited to the following:

· Date, Time, Place/Access Instructions for all Meetings

· Council Documentation (Minutes, Agendas, Summaries of Action)

· Council Roster, Term-End Dates, FCS E-mail Addresses

· Officer and Committee Information

The Governance & Flexibility Team will be completing website audits for all schools at the end of the month. For a list of SGC website requirements, please review the SGC Website Audit Form.

 

 

Summary of Action - October Meeting

Click here for PDF link: October Summary of Action

Date: October 09, 2024
Time: 1:30
Location: Teams

SGC members	Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher- Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Shakraborty (student)
Not in attendance	Sheel Shakraborty, Nekeidra Taylor
Action Items Approved	·         Approve October meeting agenda ·         Approve September meeting minutes ·         Vote on strategic plan ·         Request for Charter Dollar Funds
Discussion Items	·         SY 24-25 Council Initiatives ·         Draft Next Meetings Agenda
Information Items	·         Review SGC Website for Compliance ·         Principal’s update and strategic plan

 

FAVE SCG Minutes

PDF documents with images:  FAVE SCG Meeting Minutes_10.09.2024

                                                                                      MEETING MINUTES
Date: October 09, 2024
Time: 1:30
Location: TEAMS

SGC Members:

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher-Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), Sheel Chakraborty (Student)

Norms:      Cameras on/Mics off, Be respectful of time, Honor and encourage diversity of thoughts

Item	Responsible Member(s)	Notes
Call to Order	Shanna Richardson	Meeting called to order at 1:30
Action Item: Approve October Agenda	Shanna Richardson	October meeting agenda approved
Action Item: Approve September Minutes	Cicily Pearson	September meeting minutes approved
Informational Item: Principal’s Update & Strategic Plan	Dr. Taylor Barton	Dr. Barton gave an update/celebrated: ·         graduation rate has improved. We are at 74% for our graduation rate and we are officially off the list. ·         FAVE had the highest AP test growth gain as far as average scores ·         ELA across the board is in the high growth range for EOC and EOG. ·         Officially a Microsoft Innovative School   Dr. Barton posted strategic plan for team to review/approve goals for this school year. Graduation rate is on here, because we this is based on last year’s improvements. But, we have already exceeded this goal.   Goals include increasing graduation rate, attendance goals specific to high school students, special education proficiency for algebra, Charter dollar expenditures

 

Action Item: Vote on Strategic Plan	Dr. Taylor Barton	Strategic Plan voted on and approved by all members
Discussion Item: SY 24-25 Council Initiatives	All Members	1. Deepening Student Connections to increase class attendance: PBIS, Community Nights, Instructional Nights, More teacher to home outreach, in -person options for recovery
Informational Item: Review SGC Website for Compliance	Shanna Richardson	Our SGC Website is in compliance.
Action Item: Request for funds	Dr. Barton	·         National Honor Society -$500         Zoey Morantz - approved ·         Elementary Field trip -$1,025         Ebony Betts - approved ·         PBIS: postage/rewards $5,000       Kali Lewis - approved ·         End of year celebration- $4000 Shanna Richardson- approved ·         Elementary Paper/Ink- $56.38- approved ·         Ken Williams Speaker -$4,750 LINK Dr. Barton - approved   $5,584 Left
Informational Item: Draft Next Meeting’s Agenda	All Members	·         Superintendent PAC meeting ·         Cross Council Meeting
Action Item: Meeting Adjournment	Shanna Richardson	Meeting adjourned 2:14 pm

November Agenda

Click here for the PDF link: November 13, 2024 Agenda

Date: November 13, 2024
Time: 1:30
Location: Teams 
 
SGC Members: 
Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher-Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Frankie Morantz (Student),  
J’Myra Johnson (Student)  

 Norms:     Cameras on/Mics off, Be respectful of time, Honor and encourage diversity of thoughts 

1:30 PM	Call to Order	Shanna Richardson
1:32 PM	Action Item: Approve Agenda	Shanna Richardson
1:36 PM	Action Item: Approve October Minutes: Link	Cicily Pearson

 

1:30 PM	Call to Order	Shanna Richardson
1:32 PM	Action Item: Approve Agenda	Shanna Richardson
1:36 PM	Action Item: Approve October Minutes: Link	Cicily Pearson
1:40 PM	Discussion Item:  Review SGC Website Audit Results*	All Members
1:45 PM	Information Item: Debrief Fall Cross Council Meeting: Link	Shanna Richardson; Kali Lewis
1:53 PM	Information Item: Superintendent Advisory Council Meeting	Anatavia Benson; Marcy Morantz
1:59 PM	Information Item: Fall Game Night Recap	Anatavia Benson
2:03 PM	Informational Item: Principal's Update	Dr. Barton
2:08 PM	Discussion Item: Council Action Plan & how to share our strategic plan **	All Member
2:18 PM	Action Item: Charter Dollar Expenditure Proposal ***	Shanna Richardson
2:22 PM	Discussion Item: Draft Next Meeting's Agenda	All Members
2:27 PM	Actions Item: Meeting Adjournment	Shanna Richardson

 

Information 

• November: Zone Superintendents will review and provide feedback on the School Strategic Action Plans. Notifications regarding feedback or approval will be sent directly to principals, who will then share them with council members.  

*SGC Website Audits 

Each school year, the Governance & Flexibility Team periodically performs website audits to ensure all School Governance Councils throughout the district are in compliance with Georgia Open Records and Meetings laws. These audits require councils to post information related, but not limited to the following: 

· Date, Time, Place/Access Instructions for all Meetings 

· Council Documentation (Minutes, Agendas, Summaries of Action) 

· Council Roster, Term-End Dates, FCS E-mail Addresses 

· Officer and Committee Information 

The Governance & Flexibility Team completed website audits for all schools last month. For a list of SGC website requirements, please review the SGC Website Audit Form. 

I forwarded the missing information to Mrs. Endicott, Hoot and Betts- Shanna 

Council Action Plans 

Ongoing: Councils should develop a plan to share their Strategic Action Plans with the school community and communicate the school's goals and progress.  

Initial Monitoring: Councils should identify one or two key actions or tasks to prioritize for direct engagement throughout the school year. Additionally, please be prepared to provide initial progress updates on these selected areas.  

We appreciate your continued commitment to the success of your school.  

  **Charter Dollars 

This year, schools have received $46,391 in Charter Dollars to help meet their strategic goals through local innovative solutions. These funds should be used for non-personnel purchases such as supplies, registrations, communications, etc. When purchasing personnel, schools are advised to use other funding sources allowable for positions. If Charter Dollars are requested for personnel, the expenditure will require approval from the Zone Superintendent, SGC, and Executive Director of Governance and Strategy. Additionally, any materials purchased to support literacy instruction must align with GaDOE literacy requirements. 

Each Charter Dollar expenditure requires an SGC vote for approval, the completion of the Charter Dollar Expenditure Form, and is subject to the same district guidelines that govern school cost center budgets. All Charter Dollars must be spent in the year they are received to support our current student population. We encourage SGCs to schedule discussions early in the year to plan for these expenditures, ensuring all purchases are made before end-of-year spending deadlines. See our Charter Dollar Matrix for examples of FCS-supported expenditures. 

 

 

FAVE SGC 
Summary of Action - November Meeting

PDF File:  November Summary of Action

Date: November 13, 2024
Time:  1:30 
Location:  Teams

SGC members	Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher- Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), J’Myra Johnson (Student)
Not in attendance	Dr. Taylor Barton (Principal), Ebony Betts (School Employee-Vice Chair), Anatavia Benson (Parent),
Action Items Approved	·         Approve agenda ·         Approve minutes ·         Charter Dollar Expenditures
Discussion Items	·         Review SGC Website audit results ·         Council Action plan and how to share our strategic plan ·         Draft Next Meetings Agenda
Information Items	·         Principal’s Update ·         Debrief Cross Council Meeting ·         Debrief Superintendent Advisory Council Meeting ·         Fall Game Night Recap

 

MEETING MINUTES

 PDF Document with Images: FAVE SGC Meeting Minutes 11.13.2024

Date: November 13, 2024

Time: 1:30 Location: TEAMS

SGC Members:

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher-Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Frankie Morantz (Student), J’myra Johnson (Student)

Norms:      Cameras on/Mics off, Be respectful of time, Honor and encourage diversity of thoughts

Item	Responsible Member(s)	Notes
Call to Order	Shanna Richardson	Meeting called to order at 1:30
Action Item: Approve November Agenda	Shanna Richardson	November meeting agenda approved
Action Item: Approve October Minutes	Cicily Pearson	October meeting minutes approved
Discussion Item: Review SGC Website Audit Results	Shanna Richardson	We were missing some term end dates, and we need to add J’Myra Johnson. Ms. Hoot and Ms. Endicott have been keeping the website in compliance
Information Item: Debrief Cross- Council Meeting	Kali Lewis Shanna Richardson	Kali Lewis and Shanna Richardson went to the meeting. The meeting was mostly about schools implementing their strategic plan
Information Item: Superintendent Advisory Council Meeting	Marcy Morantz	·         Most of the discussion was about Linewise is a safety alert software program that is being used on the school devices. ·         Lisa Pizzuto- 11 new reading teachers were added in schools ·         CTAE will be adding several new programs ·         6,000 more students taking virtual courses
Information Item: Fall Game Night Recap	Marcy Morantz	Fall game night was successful. ·         Games, costume contest, game bus, food trucks, etc.
Information Item: Principal’s Update	Megan Endicott	Celebrations: ·         FAVE is on the list for Literacy Leaders ·         PBIS operational school
Discussion Item: Council Action Plan and how to share our strategic plan	All members	How can we make sure are holding tight to the strategic plan? ·         Surveys after events ·         Transportation for North end events ·         Communicating progress on strategic plan to parents

 

Action Item: Charter Dollar Expenditure Proposal	Shanna Richardson	·         Request to increase $4,000 budget by $900 -voted for and approved. ·         Request for $3,000 for 40 students for trip to Dahlonega with Sun Tours to be used as a deposit. (May 5th, 2025, 6th-12th grades) voted for and approved ·         Request for $76 for 3 students Beta Club dues voted for and approved
Discussion Item: Draft Next Meeting’s Agenda	All Members	·         End of year celebration for Seniors ·         Request for funds for any other FAVE organizations
Action Item: Meeting Adjournment	Shanna Richardson	Meeting adjourned 2:32

December Agenda

Click here for the PDF link: December 11, 2024 Agenda

Date: December 11, 2024
Time: 1:30
Location: TEAMS

SGC Members:
Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher-Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Frankie Morantz (Student), J’Myra Johnson (Student)

Norms: Cameras on - Mics off - Be respectful of time - Honor and encourage diversity of thoughts

1:30 PM	Call to Order	Shanna Richardson
1:32 PM	Action Item: Approve Agenda	All Members
1:36 PM	Action Item: Approve November Minutes	Cicily Pearson
1:40 PM	Information Item: Principal's Update	Dr. Taylor Barton
1:45 PM	Information Item: Strategic Monitoring*	Dr. Taylor Barton
1:50 PM	Information Item: Superintendent Advisory Council Meeting	will email
1:52 PM	Information Item: Teacher Advisory Council Meeting	Kali Lewis
1:59 PM	Information Item: FAVE SGC Public Meeting date***	Shanna Richardson
2:02 PM	Information Item: Charter Dollars Expenditures Update**	Shanna Richardson
2:03 PM	Action Item: Dahlonega Trip Update	Shanna Richardson
2:08 PM	Discussion Item: Draft Next Meeting's Agenda	All Members
2:18 PM	Action Item: Meeting Adjournment	Shanna Richardson

 

*Strategic Plan Metrics
 

	Start of Year	Target Goal	Current 11/9/2024
Enhance Performance for all students: Graduation rate	64	70
Prioritize safety and operational efficiency: Office referrals	1.0	0
Ensure impactful programming: Special Education Math	0	25
Strengthen work force engagement: Employee satisfaction	100	100
Deepens community connections	24.8	14.8 ?

 

SGC Budget Update

 

Information from Gina Foster

***Programmatic Request Reminders:
Public Comment Period: Post a PDF of your submission on your school website and hold an SGC meeting with a designated public comment section. Access a folder with all form Submissions: SY24-25 Program Requests (Schools) (attached to this email)

We Need Your Feedback!
We are in the process of updating our SGC new member training and would love to hear your thoughts. To gather your feedback, we're using a tool called ThoughtExchange. All of your voices matter, so your participation is crucial and valued.
Click here to participate: https://tejoin.com/scroll/999221605

FAVE SGC 
Summary of Action - December Meeting

PDF File:  December Summary of Action

Date: December 11, 2024
Time: 1:30
Location: Teams

SGC members	Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher- Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Zoey Morantz (Student), J’Myra Johnson (Student)
Not in attendance	Nekeidra Taylor
Action Items Approved	·         Approve December agenda ·         Approve November minutes ·         Dahlonega Trip Update
Discussion Items	·         Draft Next Meeting’s Agenda
Information Items	·         Principal’s Update ·         Strategic Monitoring ·         Superintendent Advisory Council Meeting ·         Teacher Advisory Council Meeting ·         FAVE SGC Public Meeting Date ·         Charter Dollar Expenditures Update

 

                                                                                    FAVE SCG Minutes

PDF documents with images:  FAVE SCG Meeting Minutes_12.11.2024

Date: December 13, 2024
Time: 1:30
Location: Teams

SCG Members:

Dr. Taylor Barton (Principal), Shanna Richardson (Teacher-Chair), Ebony Betts (School Employee-Vice Chair), Cicily Pearson (Teacher-Parliamentarian), Anatavia Benson (Parent), Kali Lewis (Teacher), Marcy Morantz (Parent), Greta Reid-Taylor (Parent), Nekeidra (Niki) Taylor (Community Member), Frankie Morantz (Student), J’myra Johnson (Student) 
 
Norms:     Cameras on/Mics off,   Be respectful of time,  Honor and encourage diversity of thoughts 

Item	Responsible Member(s)	Notes
Call to Order	Shanna Richardson	Meeting called to order at 1:30
Action Item:   Approve November Agenda	Shanna Richardson	December meeting agenda approved
Action Item:  Approve October Minutes	Cicily Pearson	November meeting minutes approved
Information Item:   Principal’s Update	Dr. Taylor Barton	Discussed CCRPI  2nd Semester Enrollment Window Open  In Person academic support  2nd Semester Community night-Start thinking
Information Item:  Strategic Plan Monitoring	Dr. Taylor Barton	Milestones Proficiency in ELA is an updated priority
Information Item:  Superintendent Advisory Council Meeting	Marcy Morantz	Most of the discussion was about Linewise is a safety alert software program that is being used on the school devices.
Information Item:  Teacher Advisory Meeting	Kali Lewis	On November 20th, we had our Teacher Advisory Council meeting. Below is a recap of that meeting:  Calendar Updates:  The 2026-2027 instructional calendar was reviewed. Key considerations included balancing student instructional days with teacher contract requirements (190 days).  The proposed draft includes a full fall and winter break for students and mid-breaks for staff in September and February.  Human Resources:  Dr. LaCava, Chief Human Resources Officer, shared three updates from the Human Resources Division and Professional Learning and Leadership Development. First, Level Up Fulton has already started, with an initial 1,000 employees going through the program. In January 2025, you can apply for the next cohort. Please go to the for details about applying for this training. Second, the district has invested in a Leadership Academy to provide the tools and strategies needed to be a successful leader.  Third, we are committed to selecting and training high-quality teachers.  Q&A with Dr. Looney:  Devices during Testing: Dr. Joe Phillips, Chief Information Officer, said that he will investigate whether students can use their personal devices for certain testing. He noted that some tests require a certain type of lockdown browser, which can be controlled through our District devices. The input received will be considered as internal processes are being updated.  AI: We will continue to be open to teaching kids about using AI effectively and responsibly. At the high school level, we have asked teachers to include a statement in their syllabus about their policy in the classroom. The District is currently looking into providing an ethics and technology course(s) that could potentially be a great fit for the conversation on using artificial intelligence.  Feedback: Teachers provided feedback on Dr. Looney's idea of guaranteeing that a high school diploma would ensure students are accepted into a postsecondary institution, technical school, military, job, service organization, or two-year college.
Information Item:  FAVE SGC Public Meeting Date	Shanna Richardson	Celebrations:  FAVE is on the list for Literacy Leaders  PBIS operational school
Informational  Item:  Charter Dollar Expenditure Update	Shanna Richardson	How can we make sure we are holding tight to the strategic plan?  Surveys after events  Transportation for North end events  Communicating progress on strategic plan to parents
Action Item:  Dahlonega Trip Update	Shanna Richardson	Request to increase  $4,000 budget by $900 -voted for and approved.  Request for $3,000 for 40 students for trip to Dahlonega with Sun Tours to be used as a deposit. (May 5th, 2025, 6th-12th grades) voted for and approved  Request for $76 for 3 students Beta Club dues voted for and approved
Discussion Item:   Draft Next Meeting’s Agenda	All Members	End of year celebration for Seniors  Request for funds for any other FAVE organizations
Action Item:  Meeting Adjournment	Shanna Richardson	Meeting adjourned 2:32